English 
China 
Japan 
Indonesia e-Permit To Work System Aim:
• To enhance company’s WSH performance/productivity by Implement e-Permit to Work System for all projects
Objective:
• To enhance efficiency and productivity in PTW processing
• To cut down paperwork and waiting time.
• Centralised desktop/monitor to flash all signed permit to work system.
• Paper forms are replaced by mobile applications, easy to use and available on phones or tablets/PC.
• Supervisors from site can submit PTW on their mobile devices.
• Information can be validated by supervisors, assessors and managers.
• Dashboards, PTW and reports are automatically generated.
• Easy to check and monitor.
• Reports and forms are saved in a secure environment, accessible any time for audit purposes.
Flow Chart:
Application and Approval of Permit-to-Work Syetem
STAGE 1: Application of Permit by Supervis or/Foreman in-charge of works to Main Contractor before start any critical works .
STAGE 2: Permit co-ordination and safety measure check by main contractor’s person in-charge (Supervisor/ Foreman) .
STAGE 3: Permit evaluation and assess by : WSH Officer/ WSH Co-ordinator /WSH Assessor .
STAGE 4: Endorse and Approval of Permit by Project Manger .
1.Display a copy of permit at working area.
2.Upong completion of work, applicant to notify Quest Dept and Close the permit
3.PM to Acknowledge the Comp letion of work
Comparison:
Comparison of Proposed method with conventional method
| Criteria | Current Method | Proposed Method |
| Reusability | Hard copy (Paper) – One time use |
e-PTW electronic Format – Environmental Friendly |
| Time / Manpower |
Manual Application by Supervisor. |
e-PTW can be assessed from PC, Tablet, Android & iOS smartphones. – Apply/Assess from sites. – Endorsed / Approved from site office. – Once applied in the system the next person could be received instantly |
| Efficiency | Manual checking / tracing the PTW from filling. | e-PTW can be saved in shared system in internet or intranet. – Easy to access by mobile device – Reports can generate immediately – Tracing / tracking of PTW with simple steps |
| Skill Required | Supervisor must be literate in English | Supervisor must be literate in English – Must have smartphone and PC knowledge – Mobile Data / Wifi facilities |
Productivity Impacts:
Higher Efficiency & Productivity
• All key personnel are able to access and update information in real-time.
• Supervisors are able to track the progress PTW approval.
• All stack holders are able to monitor progress of PTW and update individual stack holders effectively.
Less Paperwork & Data Protection
• Pre-entered data available in the system and will reduces time for every PTW.
• Able to consolidate all trades work in a single program.
• No clash of work with various trades in the same area and system will alert the if any before apply.
• Prevent loss of data in case of missing PTW / lists etc.
Benefits
• A user friendly mobile interface which simplifies the submission, validation, approval and closure of Permits to Work.
• Non Conformity Reports can also be created and submitted easily.
• Data is synchronized on a cloud server and all key stakeholders on the project can monitor the status of all the Permits to Work and Non conformities in real time.
• Dashboards and reports are automatically generated and shared with the relevant parties.
• On screen and hard copy versions of all Permits to Works are instantly available.
• Able to analyse trends and create graphs.
• Able to export data for regular reporting.
Productivity Gain
• Able to increase productivity.
• Tangible benefit by reducing waiting with whole workforce for PTW approval for works.
– ie.(100 workers x 52 weeks x 6days x 30min = 15,600 man-hours / year = 7 man-year (MYE))
Visit Sample here.