Permit To Work

e-Permit To Work System Aim:

• To enhance company’s WSH performance/productivity by Implement e-Permit to Work System for all projects

Objective:
• To enhance efficiency and productivity in PTW processing
• To cut down paperwork and waiting time.
• Centralised desktop/monitor to flash all signed permit to work system.
• Paper forms are replaced by mobile applications, easy to use and available on phones or tablets/PC.
• Supervisors from site can submit PTW on their mobile devices.
• Information can be validated by supervisors, assessors and managers.
• Dashboards, PTW and reports are automatically generated.
• Easy to check and monitor.
• Reports and forms are saved in a secure environment, accessible any time for audit purposes.

Permit to Work – sample

CTMS broucher

 

Flow Chart:

Application and Approval of Permit-to-Work Syetem

STAGE 1: Application of Permit by Supervis or/Foreman in-charge of works to Main Contractor before start any critical works .

STAGE 2: Permit co-ordination and safety measure check by main contractor’s person in-charge (Supervisor/ Foreman) .

STAGE 3: Permit evaluation and assess by : WSH Officer/ WSH Co-ordinator /WSH Assessor .

STAGE 4: Endorse and Approval of Permit by Project Manger .

 

1.Display a copy of permit at working area.

2.Upong completion of work, applicant to notify Quest Dept and Close the permit

3.PM to Acknowledge the Comp letion of work

 

Comparison:

211

Comparison of Proposed method with conventional method

CriteriaCurrent MethodProposed Method
Reusability Hard copy (Paper)
– One time use
e-PTW electronic Format
– Environmental Friendly
Time / Manpower

Manual Application by Supervisor.
– From Site to Site office for Straits Rep endorsement.
– From Site office to Site for WSHC assessment.
– From Site to Site office for WSHO endorsement and PM approval.

e-PTW can be assessed from PC, Tablet, Android & iOS smartphones.
– Apply/Assess from sites.
– Endorsed / Approved from site office.
– Once applied in the system the next person could be received instantly

EfficiencyManual checking / tracing the PTW from filling.e-PTW can be saved in shared system in internet or intranet.
– Easy to access by mobile device
– Reports can generate immediately
– Tracing / tracking of PTW with simple steps
Skill Required Supervisor must be literate in English Supervisor must be literate in English
– Must have smartphone and PC knowledge
– Mobile Data / Wifi facilities 

 

Productivity Impacts:

Higher Efficiency & Productivity
• All key personnel are able to access and update information in real-time.
• Supervisors are able to track the progress PTW approval.
• All stack holders are able to monitor progress of PTW and update individual stack holders effectively.


Less Paperwork & Data Protection
• Pre-entered data available in the system and will reduces time for every PTW.
• Able to consolidate all trades work in a single program.
• No clash of work with various trades in the same area and system will alert the if any before apply.

• Prevent loss of data in case of missing PTW / lists etc.

 

Benefits
• A user friendly mobile interface which simplifies the submission, validation, approval and closure of Permits to Work.
• Non Conformity Reports can also be created and submitted easily.
• Data is synchronized on a cloud server and all key stakeholders on the project can monitor the status of all the Permits to Work and Non conformities in real time.
• Dashboards and reports are automatically generated and shared with the relevant parties.
• On screen and hard copy versions of all Permits to Works are instantly available.
• Able to analyse trends and create graphs.
• Able to export data for regular reporting.


Productivity Gain
• Able to increase productivity.
• Tangible benefit by reducing waiting with whole workforce for PTW approval for works.
– ie.(100 workers x 52 weeks x 6days x 30min = 15,600 man-hours / year = 7 man-year (MYE))

Visit Sample here.