Page 1
submitter
QHS MANAGEMENT SYSTEM
Internal Audit Checklist
Internal Audit Date      

Auditee   

Auditor   

Description   

QHS Manual   

Does the organisation have a QHS Manual?

Yes  

No   

Remarks    

Is the scope of the QHS management system clearly defined with details of any exclusion?

Yes  

No   

Remarks    

Does the manual include documented procedures or reference to them?

Yes  

No   

Remarks    

QHS Policy
Is the QHS policy is appropriate to the nature and scale of the company?

Yes  

No   

Remarks    

Does the policy include management commitment to continually improve the QHS management system?

Yes  

No   

Remarks    

Is the QHS Policy communicated to all staff?

Yes  

No   

Remarks    

Is the policy reviewed regularly for continuing suitability?

Yes  

No   

Remarks    

Control of Documents
Is there a documented procedure to define the controls needed for documentation?

Yes  

No   

Remarks    

QHS Management System manual, procedures are correct & updated?

Yes  

No   

Remarks    

All QHS documentation; procedures / work instructions are approved?

Yes  

No   

Remarks    

Obsolete documents are removed or properly identified?

Yes  

No   

Remarks    

Are documents legible and easily identifiable?

Yes  

No   

Remarks    

Are documents of internal and external origin identified and their distribution controlled?

Yes  

No   

Remarks    

Control of Records
Is there a documented procedure to define the controls needed for QHS records?

Yes  

No   

Remarks    

Records are kept according to the established record keeping system as defined in the procedures?

Yes  

No   

Remarks    

Records are legible, identifiable and traceable to project / activity involved?

Yes  

No   

Remarks    

Records are easily retrievable, protected against damage, deterioration?

Yes  

No   

Remarks    

Objectives, Targets and Management Programmes
Are the objectives and targets documented, implemented and maintained?

Yes  

No   

Remarks    

Are the Objectives and targets consistent with the Quality Policy?

Yes  

No   

Remarks    

Are the Performance indicators identified and progress of objectives tracked?

Yes  

No   

Remarks    

 

Page 2
QHS MANAGEMENT SYSTEM
Internal Audit Checklist
Description
Responsibility and Authority
Responsibilities and authorities are defined, documented and communicated

Yes  

No   

Remarks    

Resources for implementation of QHS management are provided?

Yes  

No   

Remarks    

Management representative (MR) is appointed to implement and maintain the QHS management system?

Yes  

No   

Remarks    

Management Review
Is the QHS management review carried out at least once annually?

Yes  

No   

Remarks    

The review covers the suitability, effectiveness, adequacy and changes required, including intent for continual improvement?

Yes  

No   

Remarks    

Hazard Identification, Risk Assessment and Determining Controls
Are there procedures for on-going risk assessment?

Yes  

No   

Remarks    

Are persons conducting the risk assessment familiar with the RA methodology?

Yes  

No   

Remarks    

Is the risk register maintained and updated?

Yes  

No   

Remarks    

Are employees aware of the significant risks in the job?

Yes  

No   

Remarks    

Legal and Other Requirements

Yes  

No   

Remarks    

Is the legal register maintained and updated?

Yes  

No   

Remarks    

Are employees aware of the applicable legal and other requirements?

Yes  

No   

Remarks    

Communication, Participation and Consultation
Are there procedures for internal communication between all levels and functions regarding QHS issues?

Yes  

No   

Remarks    

Do employees participate in QHS meetings?

Yes  

No   

Remarks    

Competence, Training and Awareness
Are training needs of staff identified?

Yes  

No   

Remarks    

Are training records maintained?

Yes  

No   

Remarks    

Purchasing
Does the vendors engaged are selected from the approved vendor list?

Yes  

No   

Remarks    

Is there an approved supplier / vendor list? Is the list updated?

Yes  

No   

Remarks    

Control of Service Provision
Are records maintained for control of service provision?

Yes  

No   

Remarks    

Customer Satisfaction
Customer satisfaction monitored?

Yes  

No   

Remarks    

Feedback reviewed and actions taken?

Yes  

No   

Remarks    

 

Page 3
submitter
QHS MANAGEMENT SYSTEM
Internal Audit Checklist
Description
Operational Control
Are safe work procedures developed for hazardous tasks?

Yes  

No   

Remarks    

Are the machinery and equipment maintained regularly?

Yes  

No   

Remarks    

Emergency Preparedness and Response
Is there an emergency contact list?

Yes  

No   

Remarks    

Are emergency equipment available and maintained?

Yes  

No   

Remarks    

OHS Performance Measurement and Monitoring
Are OHS performance measurements and monitoring being carried out?

Yes  

No   

Remarks    

Incident Investigation
Are the procedures for incident investigation implemented?

Yes  

No   

Remarks    

Internal Audit
Internal audits are carried out at least once annually?

Yes  

No   

Remarks    

Internal audit findings are properly recorded?

Yes  

No   

Remarks    

Are the internal auditors trained and competent to do internal audit?

Yes  

No   

Remarks    

Control of Nonconformity
Nonconformities are recorded?

Yes  

No   

Remarks    

Corrective and preventive actions are taken?

Yes  

No   

Remarks    

Improvement
Analysis of data for improvement?

Yes  

No   

Remarks    

Corrective and/or preventive action taken?

Yes  

No   

Remarks    

Other Findings / Remarks
(The documents and records are maintained and easily retrievable. )

Other Findings / Remarks    

No. of Nonconformity     

No. of Area for Improvement     

To raise CAPAR if required

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